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Woodlands Sports and Arts Centre

Terms & Conditions 

  1. The hirer must be 18 years of age or older to legally hire space at Woodlands Arts Centre.
  2. Persons hiring the facility on behalf of others i.e. a limited company or other association must have full authority to do so.
  3. Hirers must not attempt to assign the benefit of this agreement. Should this case occur, it is at management discretion to terminate the hire and make all accounts due.
  4. Persons, companies and associations wishing to book space to hire at Woodlands Arts Centre, must promptly complete an online booking.
  5. By submitting the booking for approval, the hirer declares that they are bound by the terms & conditions of The Academy of Woodlands.
  6. Responsibility for insurance and liability for loss or damage to equipment, hired rooms and persons taking part in activities provided by the hirer rests entirely with the client.
  7. Clients are required to have their own public liability insurance, or pay an additional charge for the cost of using our insurance. Copies of insurance documents must be uploaded at the time of booking, or alternatively the additional charge for insurance is paid.
  8. Any hirer found to be neglecting the facilities will have their booking with us terminated and any accounts will become due.
  9. Should any hirer notice or find any equipment or part of the building damaged or missing, they should report it immediately at the reception desk.
  10. Hirers must respect the facilities and other clients using the facilities.
  11. Woodlands Arts Centre is a non-smoking site, therefore smoking is not permitted anywhere on site.
  12. Rooms and equipment in the Woodlands Arts Centre must only be used for the purpose for which they are designed.
  13. Under no circumstance should equipment be taken from the premises by the hirer or any member of any group hiring the facilities without prior written permission from the management. In the event of any loss or damage to equipment, the hirer is held strictly responsible.
  14. Any electrical equipment brought on to site must be PAT tested and evidence of this must be seen before confirmation of hire will be given.
  15. Any outside agents e.g. DJ’s must have the necessary insurance documents, which must also be seen before confirmation of hire can be given.
  16. Bouncy castles are not permitted anywhere inside the building.
  17. No naked flames or bottled gas are permitted for use anywhere on site.
  18. Any booking with over 50 people in attendance will incur extra costs for fire marshals. 1 Fire Marshal is required for every 50 people in attendance.
  19. The refectory and community areas are common areas and shall be used and treated with respect to all clients and staff. It is not an area to be used for regular meetings/rehearsals or building of objects of any kind.
  20. The changing of babies or children is not permitted in the refectory. Facilities for this are available on site.
  21. All clients must sign in and out of the facility, for their own safety. A member of the group may sign in and out for their own group if they are keeping their own register.
  22. On no occasion other than a fire alarm should any hirer switch rooms or visit any other area in the Woodlands Arts Centre, other than those specified on their booking form.
  23. In the event of the fire alarm sounding, hirers should follow the fire exit signs and leave the building as quickly as possible and assemble on the 3G pitch. Under no circumstances should any hirer investigate or attempt to tackle the fire.
  24. Should any hirer or anyone attending the facilities become verbally or physically out of control, we will take the appropriate action and call the necessary enforcement officers if required. In some cases this may result in your hire being cancelled.
  25. 48 hours notice of cancellation for regular bookings is required, or the hirer will be charged for the hired space.
  26. Woodlands Arts Centre reserves the right to cancel bookings. This will be done in writing by management with 7 days notice where possible. In extreme or emergency circumstances, notice will be given as soon as possible.
  27. Woodlands Arts Centre may from time to time withdraw use of all or part of the facilities where and when deemed necessary for repair, maintenance or alterations. Hirers will be accommodated to the best of our ability.
  28. Any extra time spent in the hired room, beyond that booked, will need to be paid for.
  29. All lost property will be kept for a period of 7 days before it is disposed of.
  30. No pets are allowed onto the site or grounds, with the exception of guide dogs.
  31. No liability is accepted for loss or damage to any vehicles or property whilst on the premises of Woodlands Arts Centre.
  32. We reserve the right to amend or add to these terms and conditions, should the necessity arise.
  33. Our terms and conditions do not affect your statutory rights or infringe any laws set out and held by the Government.
  34. All hirers should read the academies 'notice to hirers' document, which can be found below, before commencing with their booking.